Executive Assistant
Req Id: 421209
At Bell, our purpose is to advance how Canadians connect with each other and the world. We achieve this by providing consumers and businesses with the best network technologies in the world, innovative digital solutions and seamless customer experiences. It’s all developed and delivered by the members of #TeamBell and we’re always on the lookout for people with great skills and experiences.
We value diversity and provide a supportive, inclusive community where all team members can succeed. And through our commitment to environmental, social and governance initiatives, you will feel good about the greater impact you will have – making every day better for people as they connect, work, learn and play.
Join us. You belong at Bell.
Be at the forefront of one of the most exciting and ever-changing industries. On the Bell Media team you will be a part of creating and delivering the best Canadian and international content across digital media, television, radio and out-of-home advertising platforms. You’ll join a team of passionate and driven innovators, who are breaking barriers and expanding the reach of Canada’s most-loved entertainment.
At Bell Media, you’ll redefine digital connections and pioneer next-generation services, propelling us to reach new heights, unlock untapped potential and expand horizons for our customers.
Reporting to the Vice President, the successful individual will be responsible for executive management and administrative duties. You will represent the department to internal and external contacts in this role. Most work requires discretion and thorough knowledge of the executive’s functional area.
Key Responsibilities
- Provide high-level administrative support for one or more executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people
- Manage the executive’s calendar and itinerary, including planning, organization, coordination of travel, meetings, conference calls, events and logistics with both internal and external clients including several annual heavily coordinated trips to meet with multiple external partners in the US and Europe
- Manage general correspondence on behalf of the Vice President, by processing incoming calls, and mail and taking appropriate action and escalation with minimal supervision
- Assist in preparing reports and briefing documents for Senior Executives in various formats (PowerPoint, excel, word documents, etc.)
- Provide administrative support for the Vice President and the team as required
- Assist the team with ad hoc requests i.e. coordination of events, meetings
- Develop and implement process improvements to maximize departmental efficiency
- Manage expenses, including completing invoice payments and expense management accounting, investigating and sourcing cost-effective purchases and practices
- Maintain a master filing system and being able to process confidential transactions in an efficient and expedited manner
- Managing online forms and portals relating to finance and HR
- Setting up new staff, inputting vacation into the portal, and managing absences
- Manage special projects and additional support through the coordination of personnel-related issues and other duties as required
Critical Qualifications
- At least 3 years of experience in an executive assistant role or similar role dealing with high-profile external partners across Canada and in the US and Europe
- Excellent interpersonal, verbal, and written communication skills with the ability to interact professionally with individuals at all levels
- Showcase the ability to write clear and concise emails, memos, letters and reports
- Strong nature to take initiative and be resourceful, take full responsibility for tasks and able to work with tight deadlines
- Superb project management skills and planning skills to be able to provide solutions and recommendations
- Exceptional attention to detail and precision, strong ability to work collaboratively and independently, and professionalism under pressure
- Flexible and adaptable, able to adjust to changing priorities and workflows, with a proactive approach to problem-solving and decision-making.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) ARIBA, SAP, HR Transaction, APSS, CSAC, etc., an asset
- Fluent in French is an asset, but not required
#EmployeeReferralProgram
Adequate knowledge of French is required for positions in Quebec.
Additional Information:
Position Type: Management
Job Status: Regular - Full Time
Job Location: Canada : Ontario : Toronto
Work Arrangement: Hybrid
Application Deadline: 11/26/2024
For work arrangements that are ‘Hybrid’, successful candidates must be based in Canada and report to a set Bell office for a minimum of 3 days a week. Recognizing the importance of work-life balance, Bell offers flexibility in work hours based on the business needs.
Please apply directly online to be considered for this role. Applications through email will not be accepted.
We know that caring for our team members is at the heart of a healthy, positive and thriving workplace. As part of our team, you’ll enjoy a comprehensive compensation package that includes a competitive salary and a wide range of benefits to support the well-being of you and your family. As soon as you join us, you'll be eligible for medical, dental, vision and mental health benefits that you can tailor to your specific needs. Plus, as a Bell team member, you'll enjoy a 35% discount on our services and access exclusive offers from our partners.
We value the experiences that have shaped who you are, and we know the diversity of your talent will bring even greater strength to our team. At Bell, everyone belongs and you’ll feel valued, respected and supported as you grow and reach your full potential.
We also want to make sure that everyone has an equal opportunity to join our team. We encourage individuals who may require accommodations during the hiring process to let us know. For a confidential inquiry, email your recruiter or recruitment@bell.ca to make arrangements. If you have questions or feedback regarding accessibility at Bell, we invite you to complete the Accessibility feedback form or visit our Accessibility page for other ways to contact us.
Artificial intelligence may be used to assess parts of your application. Please review our privacy policy (see Phenom for details) to learn more about how we collect, use, and disclose your personal information.
Created: Canada, ON, Toronto
Bell, one of Canada's Top 100 Employers.