Administrative Assistant

Req Id: 263151 

At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content – we’re revolutionizing how Canadians communicate.

If you’re ready to bring game-changing ideas to life and join a community that values bold ideas, professional growth and employee wellness, we want you on the Bell team. 

Our Bell Business Markets team enables the digital transformation of businesses and governments nationwide through solutions in areas including Internet and private networks, voice and unified communications, contact centre, security, Internet of Things, data centre and cloud. We’re proud to be Canada’s leading provider of broadband network and communication services for businesses and governments.


The Bell Business Markets Sales Team is seeking a professional, discreet and results oriented Administrative Assistant who possesses a broad base of administrative and coordination skills in a fast paced and challenging environment to support  4 Directors and their respective teams. The Administrative Assistant will provide confidential administrative, technical, research and reporting assistance. This includes producing a variety of material, drafting correspondence, reviewing and prioritizing materials, and maintaining the calendar and employee files.


Job Duties/Accountabilities:

  • Provide administrative assistance to  four Directors and their respective teams
  • Manage and prioritize the Director’s calendar and set up of meetings
  • Reading superior's messages and mail to establish response priorities
  • Handle expense account for Directors
  • Arrange / coordinate travel arrangements
  • Coordinate weekly meetings for Directors  including agenda, logistics, follow-ups and action items and take minutes
  • Planning, organizing and coordinating internal and external meetings
  • Processing inquiries and liaising with various departments and internal/external customers
  • Maintains the Human Resources files for the department; processes HR transactions in the SAP HR system ensuring accuracy and meeting of deadlines.
  • Order office supplies as well as handle phone and workstation requirements
  • Prepare presentations, documents and other reports as needed as well as coordinate reports required by Director.
  • Vacation tracking for Directors
  • Handle invoice payments
  • Makes travel and hotel arrangements
  • Manage special projects as required during the year
  • Track, manage and co-ordinate customer event ticketing and Industry events (internal and external).


Critical Qualifications/Competencies:

  • Initiative and ability to work with minimum supervision
  • Solid organizational skills and ability to handle multiple inquiries/requests based on their respective priorities
  • Strong PC skills ( MS Office – Excel, Word, PowerPoint, Outlook)
  • Knowledgeable in APSS, Ariba and HR SAP System
  • Ability to operate effectively under pressure
  • Strong oral and written communication skills ; ability to write various letters, memos etc. for internal and external clients of all levels, proofread and edit presentations and have the ability to clearly articulate and clarify requests.
  • Strong interpersonal skills with the ability to interact with clients of all levels in a confident, courteous and professional manner.
  • Ability to learn quickly
  • Outstanding attendance record
  • Confidentiality / Discreet
  • Highly developed sense of professionalism and ethics


Bilingualism is required (English and French); adequate knowledge of French is required for positions in Quebec. 


Additional Information:

Position Type: Management 
Job Status: Regular - Full Time 
Job Location: Canada : Quebec : Montreal 
Application Deadline: 08/14/2020 


Please apply directly online to be considered for this role.  Applications through email will not be accepted.


At Bell, we don’t just accept difference - we celebrate it. We’re committed to fostering an inclusive, equitable, and accessible workplace where every team member feels valued, respected, and supported, and has the opportunity to reach their full potential. We welcome and encourage applications from people with disabilities.


Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email your recruiter directly or to make arrangements. If you have questions regarding accessible employment at Bell please email our Diversity & Inclusion Team at


Created: Canada, QC, Montreal


Bell, one of Canada's Top 100 Employers.