Executive Assistant, Temporary Full-Time

Date: Jun 7, 2019

Location: Toronto, ON, CA

Company: Bell

Req Id: 236088

 

At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content – we’re revolutionizing how Canadians communicate.
 

If you’re ready to bring game-changing ideas to life and join a community that values bold ideas, professional growth and employee wellness, we want you on the Bell team. 
 

The Finance Team manages the performance and risk profile of Bell, ensuring the needs of customers, investors and employees are balanced with long-term business success. We work closely with internal and external stakeholders to develop and execute plans that help the company achieve its strategic objectives and ensure financial sustainability.  
 

Position Description:

Executive Assistant to VP, Finance and Administrative Assistant to Directors and their teams.  

 

Key Responsibilities:

  • Provide administrative assistance to Vice-president, Finance as well as supported Directors and management staff
  • Manage and prioritize the Vice-president, Finance and Directors’ calendar and set up of meetings and associated logistic
  • Reading superiors' messages and mail to establish response priorities
  • Handle expense account for Vice-president, Finance and Directors
  • Arrange / coordinate travel arrangements
  • Coordinate weekly meetings, including agenda, logistics, follow-ups and action items and take minutes
  • Planning, organizing and coordinating internal meetings
  • Processing inquiries and liaising with various departments and internal/external customers
  • Maintains the Human Resources files for the department; processes HR transactions in the SAP HR system ensuring accuracy and meeting of deadlines.
  • Order office supplies as well as handle phone and workstation requirements
  • Prepare presentations, documents and other reports as needed as well as coordinate reports required by the Vice-president, Finance and Directors.
  • Handle invoice payments and coding
  • Manage special projects as required during the year

 

Critical Competencies:

  • Initiative and ability to work with minimum supervision
  • Solid organizational skills and ability to handle multiple inquiries/requests based on their respective priorities
  • Strong demonstrated PC skills ( MS Office – Excel, Word, PowerPoint, Outlook)
  • Ability to operate effectively under pressure
  • Strong oral and written communication skills ; ability to write various letters, memos etc. for internal and external clients of all levels, proofread and edit presentations and have the ability to clearly articulate and clarify requests.
  • Strong interpersonal skills with the ability to interact with clients of all levels in a confident, courteous and professional manner.
  • Ability to learn quickly
  • Outstanding attendance record
  • Confidentiality / Discreet
  • Highly developed sense of professionalism and ethics

 

Preferred Competencies:

  • Post-secondary education in a related field
  • Experience as an Administrative Assistant
  • Knowledgeable in APSS, Ariba and HR SAP System
  • Knowledge of internal Bell processes and policies

 

#LI-JW1

 

Bilingualism is an asset (English and French); adequate knowledge of French is required for positions in Quebec. 

 

Additional Information:

Position Type: Management 
Job Status: Temporary - Full Time 
Job Location: Canada : Ontario : Don Mills 
Application Deadline: 06/21/2019 

 

Please apply directly online to be considered for this role.  Applications through email will not be accepted.

 

At Bell, we don’t just accept difference - we celebrate it. We’re committed to fostering an inclusive, equitable, and accessible workplace where every team member feels valued, respected, and supported, and has the opportunity to reach their full potential. We welcome and encourage applications from people with disabilities.

 

Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email your recruiter directly or recruitment@bell.ca to make arrangements. If you have questions regarding accessible employment at Bell please email our Diversity & Inclusion Team at inclusion@bell.ca.

 

Created: CanadaON, Toronto

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