Executive Assistant

Summary

Are you a seasoned EA who has supported Senior Executives?

Do you have impeccable time management and organizational skills?

Are you able to anticipate potential issues, develop alternatives and take proactive action to maximize your Executive’s activities?

Are you able to handle multiple demands at once by prioritizing effectively?

If you answered an enthusiastic “YES” to the above, this amazing opportunity could definitely be for you!  If you’re passionate, driven and find yourself seeking interesting work, new challenges and  continuous learning opportunities, then we want you to join our team.

The Role:

Our Bell Business Markets team plays a vital part in making innovation happen for our enterprise-scale customers. We deliver advanced solutions in areas such as IoT, Mobility/5G, Cloud, Cybersecurity, Voice, Collaboration & Contact Centre and Internet & Private Networks. As Executive Assistant to the Group President of Bell Business Markets, AI and Ateko, you’ll play a key role in enabling executive success by managing high-level priorities, coordinating strategic meetings, and supporting innovation in areas like 5G, AI, and Cybersecurity. This role offers a front-row seat to enterprise transformation, with opportunities to influence, organize, and drive impact across a national leadership team. If you're proactive, detail-oriented, and thrive in dynamic environments, this is your chance to make a meaningful difference.

Key Responsibilities

• Manage the agenda of the Group President, Business Markets, AI and Ateko, including all related logistical information
• Plan, organize and coordinate meetings, conference/videoconference calls, events and logistics with corporate partners and national and international business partners
• Ensure administrative follow-ups and provide assistance in preparing briefing documents for the Senior Executive
• Prepare reports and documents, such as PowerPoint presentations
• Provide administrative support to the EVP and liaise with his management team when necessary
• Coordinate all travel arrangements
• Complete invoice payments and expense accounts
• Coordinate HR transaction requests
• Manage general correspondence
• Coordinate team events ( i.e.Team off-sites, Galas and other events)
• Support your EVP on site, be flexible in work locations (22 Adelaide St. and 100 Wynford Drive)

Critical Qualifications

• 5+ yrs experience as an Executive Assistant to senior executives
• Strong organizational skills, self motivation and ability to handle multiple demands by prioritizing effectively
• Ability to anticipate potential issues, develop alternatives and take proactive action to maximize your Executive’s time
• Keen attention to detail and ability to work autonomously
• Excellent oral and written communication skills
• Effective decision-making abilities
• Demonstrated ability to maintain the strictest confidentiality
• Strong knowledge of Microsoft software (Word, Excel, Power Point, Outlook)
• Excellent aptitude for interpersonal relations combined with an ability to interact with senior management and other team members in a professional and efficient manner
• Flexibility and willingness to work outside normal working hours when required
• Flexibility and willingness to travel to multiple office sites within the GTA

Preferred Qualifications

• Post secondary education in a related field